Privacy Statement

The protection of your personal data is very important to us. To make sure that the entire data processing on our website and in our offers is transparent and comprehensible for you as a visitor to and user (hereinafter referred to as "user") of our website, we inform you in this privacy statement about the type, scope and purpose of processing of your personal data on our website.

You can save or print this privacy statement by selecting either "print" or "save page as" in your browser.

Up-to-datedness and amendment of this privacy statement

This privacy statement is currently valid and has the status as of May 2018. Due to the further development of our website and offers or due to changed legal or official requirements, it may become necessary to change this privacy statement. You may access and print out the current privacy statement at any time from our website at https://www.webvocat.de/footer/datenschutz/.

Explanation of terms

Below we explain the terms according to Art. 4 EU General Data Protection Regulation (hereinafter referred to as "GDPR"), which are mentioned in the privacy statement:

  • “Personal data” (hereinafter referred to as “data”) means any information relating to an identified or identifiable natural person (hereinafter referred to as ‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier to one specific identifiers or characteristics; Personal data are therefore e.g. names, addresses, e-mail address, job title, date of birth, telephone number, user behaviour, IP address, location data, genetic data, health data, etc.
  • “Processing” means any operation which is performed on personal data such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, transmission, dissemination or making available, alignment or combination, restriction, erasure or destruction of data.
  • “Restriction of processing” means the marking of stored personal data with the aim of limiting their processing in the future.
  • “Pseudonymisation” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information,  provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to a data subject.
  • “Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
  • “Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
  • “Recipient” means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not.
  • “Third party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
  • “Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

 

General information

Controller

Controller for the processing of personal data on this website is:

WAGNER webvocat® Rechtsanwaltsgesellschaft mbH
Großherzog-Friedrich-Str. 40
D-66111 Saarbrücken
Telephone: +49 (0) 681 - 95 82 82-0
Fax: +49 (0) 681 - 95 82 82-10
E-mail: wagner(at)webvocat.de 
Web: www.webvocat.de

Credits:

Data Protection Officer

All inquiries regarding the processing of your personal data or the exercise of your rights mentioned below should be sent by e-mail, fax or post to the following address/to our Data Protection Officer:

netvocat® GmbH – External data protection and seminars
Großherzog-Friedrich-Str. 40
D-66111 Saarbrücken
Telephone: +49 (0) 681 93877277
Fax: +49 (0) 681 93877278
E-mail: info(at)netvocat.de

 

General information on the processing of personal data

 

Types of processed data

We collect and process on our website inventory data (e.g. names, addresses), contact data (e.g. e-mail addresses, telephone numbers, fax numbers, postal address), usage data (e.g. visited websites, clicked links, interest in content, access times, access locations), content data (e.g. comments, text entries, photos, videos) and meta and communication data (e.g. device information, browser information, IP addresses).


Categories of data subjects

All visitors and users of our website are data subjects whose personal data are being processed.


Processing purpose

We collect and process the personal data of users of our website in order to communicate with and inform them (e.g. contact and other inquiries, newsletters), to carry out statistics, range measurements and analyses (e.g. using marketing and analysis tools), so that we can better design and optimise its content and functions in order to technically administer and optimise the website and close security gaps.


Legal basis for the processing of personal data

We only process personal data if we are legally entitled to do so. In the following we will name these legal bases individually. Otherwise, we are always entitled to process personal data if the data subject has given consent to the processing of his or her personal data (s. Art. 6 para. 1.a, Art. 7 GDPR), processing is necessary for the performance of a contract or prior to entering into a contract (s. Art. 6 para. 1.b GDPR), processing is necessary for compliance with a legal obligation (s. Art. 6 para. 1.c GDPR) or if processing is necessary in order to protect the vital interests (s. Art. 6 para. 1.f GDPR).


Recipient of personal data

We may transmit personal data to data processors or other third parties (e.g. hosting agencies, etc.) with whom we work. We are always entitled to so if the data subject has given consent to the processing of his or her personal data (s. Art. 6 para. 1.a, Art. 7 GDPR), processing is necessary for the performance of a legal obligation (s. Art. 6 para. 1.b GDPR), processing is necessary for compliance with a legal obligation (s. Art. 6 para. 1.c GDPR) or if processing is necessary in order to protect vital interests (s. Art. 6 para. 1.f GDPR). We conclude a so called processing agreement pursuant to Art. 28 GDPR with processors by which they commit to maintain data protection.


Hosting

This website is hosted on the servers of the one4vision GmbH. The hosting services we use serve the provision of the following services: Infrastructure and platform services, computing capacity, storage and database services, security services and technical maintenance services that we use to operate this website. Legal basis for the use of the hosting services is the protection of our legitimate interests in the analysis, optimization and an economic and secure operation of our website. (s. Art. 6 para. 1 cl. 1.f GDPR). In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta and communication data of all users of this website.

The data will be stored for as long as there is a purpose for this. Thereafter, the data will be deleted, unless this is contrary to statutory retention obligations.


Processing of personal data in third countries

If we transmit data into a third country, e.g. because we commission service providers, we are always entitled to so if the data subject has given consent to the processing of his or her personal data (s. Art. 6 para. 1.a, Art. 7 GDPR), processing is necessary for the performance of a legal obligation (s. Art. 6 para. 1.b GDPR), processing is necessary for compliance with a legal obligation (s. Art. 6 para. 1.c GDPR) or if processing is necessary in order to protect vital interests (s. Art. 6 para. 1.f GDPR). Third country is every country outside the European Union (EU) or the European Economic Area (EEA). When transmitting data to third countries we will comply with Art. 44 et seq. GDPR, existing guarantees or recognitions of the EU of an adequate level of data protection within such third country, and with possible required agreements such as standard contractual clauses.


Contact us/ Contact-/Recall form

When you contact us by e-mail, fax, telephone or post/via our contact form, we will process the data you provide (e.g. e-mail address, name, telephone number, address) in order to answer your enquiries or send you information material. We are entitled to so in accordance with Art. 6 para. 1.b GDPR. User data may also be stored in a customer relationship management system ("CRM system") or in comparable databases.

We will all data once their storage will no longer be necessary or will limit their processing if statutory storage obligations apply.


Erasure/blocking of your personal data


We will only store your personal data for as long as is necessary to meet the purposes stated here. In addition, we only store your data if required to do so by law (e.g. 6 years pursuant to Art. 257 para. 1 HGB [trade law] and 10 years pursuant to Art. 147.1 AO [fiscal code] for trade and business letters, invoices, offers, etc.). After the respective purpose has been met or expiry of these periods, the data will be blocked or erased in accordance with the statutory provisions pursuant to Art. 17, 18 GDPR.


Encrypted transmission of your data

All personal data that you enter on our website and send to us will be transmitted on our website in encrypted form using the latest technology.

Furthermore, we protect our website and associated IT systems through technical and organizational measures against loss, destruction, access, modification or distribution of your personal data by unauthorized persons.


Collection of access data and web server log files

On the basis of our legitimate interests in the analysis, optimisation and economic operation of our website, we collect the following data about each access to our website (so-called web server log files) in accordance with Art. 6 Para. 1.f GDPR:

  • IP address of the user
  • Name of the accessed website
  • File, date and time of access
  • Transmitted data volume (body bytes sent)
  • Browser type and version
  • Ht access of the user
  • Accessed URL/sub-page
  • URL of the referrer (website visited before)
  • Operating system of the user


The data are used for statistical evaluations for the purpose of operation, security and optimisation of the website. The data are stored for 7 days for security reasons (e.g. to investigate cases of fraud/abuse). If longer storage is required for evidence purposes, the data will only be deleted after the matter has been finally resolved.

 

Your rights as data subject

You have the right to receive information and a copy of your personal data stored by us free of charge at any time (see Art. 15 GDPR). You have the right to have incomplete personal data completed (see Art. 16 GDPR). You have the right to restriction of processing of your data (see Art. 18 GDPR) and the right to erasure of your data (see Art. 17 GDPR). Erasure of your data is not possible if we are obliged to continue to store the data for contract processing purposes or due to other statutory storage obligations. Instead of erasure, we will block your data. You also have the right to request the return of your data stored by us and to transmit them to another company or have them transferred by us (see Art. 20 GDPR). You also have the right to object to future processing of your personal data (see Art. 21 GDPR). You also have the right to withdraw your consent for the future (see Art. 7 para. 3 GDPR). To exercise the above rights, please contact our Data Protection Officer. You also have the right to lodge a complaint with a competent supervisory authority (see  Art. 77 GDPR).


Cookies

In addition, cookies will be stored on your computer when you use our website. Cookies are small text files that make it possible to store specific information relating to the device on the user's access device (PC, smartphone). They serve the user-friendliness of websites (e.g. storage of login data), the collection of statistical data on website use and the analysis in order to improve the website. Cookies cannot run programs or transmit viruses to your computer.

You may prevent the storage of all or only certain cookies by configuring your browser accordingly in the security settings. Cookies that have already been stored can be deleted in the browser. In these cases, however, the use of the website may be restricted.
This website uses the following types of cookies:

  • Transient (temporary) cookies
  • Persistent (permanent) cookies

Transient cookies are automatically deleted when you close your browser. This includes in particular session cookies. These store a so-called session ID, by which different requests of your browser can be assigned to the common session. Thus, your computer will be recognized when you return to our website.

Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You may delete cookies at any time in the security settings of your browser.

Both types of cookies may be used by us (in this case “First Party Cookies”) or by third party providers (“third party cookies”).


Disabling/objecting to cookies

You may generally object to the use of cookies for range measurement and advertising purposes via the deactivation page of the network advertising initiative (http://optout.networkadvertising.org/) and also the US-American website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

The storage of cookies may also be prevented by configuring your browser accordingly in the security settings. However, not all functions of this website may then be available.

These options apply to all cookies mentioned below, which we use for this website.

 

Tracking tools


Matomo (before PIWIK)


We use the web analysis service Matomo on our website. Legal basis for the use is the protection of our legitimate interests in the analysis, optimization and an economic and operation of our website. (see Art. 6 para. 1 cl. 1.f GDPR). To this end, cookies will be stored on your computer for a period of one year. We store the collected data exclusively on our server.

This website uses Matomo with the extension “AnonymizeIP”. As a result, IP addresses are processed in abbreviated form, so that a link to a particular individual can be excluded. The IP address transmitted by your browser using Matomo will not be merged with other Google data.

You may object to future data processing by Matomo by removing the following check mark and thus installing an opt-out cookie in your browser:

If you delete all cookies in your browser, you must reinstall Matomo's opt-out cookie on your next visit.
Alternatively, you may generally deactivate marketing cookies through third parties by using the above options for a "general objection to cookies for marketing purposes".
The Matomo software is an open source project. Information on data protection offered by Matomo can be found at: https://matomo.org/privacy-policy/.

Career/Jobs

Vacancies/jobs are published on our website and you can apply for them by e-mail. Candidates are responsible for the secure transmission of applications comprising personal data via these communication channels.

In order to be able to process the applications, we require minimum data resulting from the job advertisement. This includes, for example, data such as name, address and documents belonging to the application, a cover letter, curriculum vitae and certificates. Further data can be transmitted voluntarily.

We process the data provided by the candidates only for the purposes of the application procedure. The legal basis for the processing of this data is the fulfilment of our pre-contractual obligations in the context of the application procedure in accordance with Art. 6 para. 1.b GDPR in connection with Art. 26 BDSG-new. An additional legal basis may be derived from Art.6 para. 1.f GDPR if data processing becomes necessary for us, e.g. within the framework of legal procedures.

We process all data that the applicants send us, e.g. name, address, e-mail address, telephone number, specific application data. By submitting the data, the applicants agree to the data processing in accordance with this privacy statement.

If candidates provide voluntarily special categories of personal data pursuant to Art. 9 para. 1 GDPR we will process them in accordance with Art. 9 para. 2. b GDPR. If we request these special categories of data, the data will be processed in accordance with Art. 9 para. 2.a GDPR.

In the event of a successful application, the applicant data will be further processed by us to establish an employment relationship in accordance with Art. 6 para. 1.b GDPR in connection with Art. 26 BDSG-new.

Otherwise, we will only store the applicants' data for the duration of the application procedure and at the latest after the generally recognised and statutory retention periods. Afterwards or in case of withdrawal of an application, the data will be erased. Erasure will take place no later than six months after the vacancy has been filled in order to be able to respond to claims of the candidates under the Allgemeines Gleichbehandlungsgesetz [General Equal Treatment Act], if necessary. Further data may be stored for a longer period of time in order to fulfil other legal obligations.

If a candidate consents, we will add his or her applicant data to our candidates pool in order to be able to contact him or her for future job advertisements. Legal basis for such data processing is the applicant's voluntary informed consent in accordance with Art. 6 para. 1.a, Art. 7 GDPR.
Candidates will be informed that their consent to inclusion in the candidates pool is voluntary and has no influence on current application procedures. You may withdraw your consent at any time for the future and object to data processing in the candidates pool for the future in accordance with Art. 21 GDPR. These declarations can be sent to the above address for data protection inquiries/to our Data Protection Officer.

The applicant data in the applicant pool will be deleted after a maximum of two years, unless statutory provisions require longer retention.

Newsletter

We offer a newsletter on our website in which we regularly inform about our services and events. We collect and process personal data for sending the newsletter, which are used exclusively for this purpose. By subscribing to our newsletter you agree to this data processing.

Subscribers may also be notified by e-mail of circumstances relevant to the service or registration (e.g. changes to the newsletter offer or technical reasons).

Your e-mail address is sufficient to register for the newsletter (mandatory field). Optionally, you can enter your name to receive a personalized newsletter.

In order to verify that a registration has actually been made by the owner of the registered e-mail address, we use the "double opt-in" procedure. After sending your e-mail address, you will receive a confirmation e-mail from us in which you must confirm your subscription to the newsletter by clicking on a link. Only after this confirmation you will be stored in the newsletter distribution list. As proof for us we record the registration for the newsletter, the sending of the confirmation e-mail and the receipt of the requested confirmation. The time of registration and confirmation and your IP address will be saved to this end.  The changes to your data stored with the delivery service provider are also logged.
Further data will not be collected. All data collected will be processed exclusively for sending newsletters.

The data will be stored for the period of the subscription to our newsletter and deleted after cancellation of the subscription, unless a longer storage period is required by law. In addition, we may keep the data for a maximum of three years after unsubscribing from the newsletter for the purpose of providing proof of consent. A prior erasure is possible on request, provided that you also confirm the existence of a former consent at the same time. These processes are also logged.

Legal basis for the sending of the newsletter is your consent pursuant to Art. 6 para. 1.a, Art. 7 GDPR in connection with Art. 107 para. 2 TKG [Telecommunication Act] and/or the statutory permission pursuant to Art. 107 para. 2 a. 3 TKG. Legal basis for the logging is the protection of our legitimate interests in the analysis, optimization and an economic and operation of our website pursuant to Art. 6 para. 1 cl. 1.f GDPR).



Cancellation of newsletter subscriptions

You may withdraw your consent to the storage of your personal data and to its use for dispatching the newsletter at any time for the future. In each newsletter you will find a corresponding unsubscribe link. You ma also unsubscribe directly from this website at any time or inform us of your wish via the above-mentioned contact option.

Integration of third-party services and content

On the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our website in accordance with Art. 6 para. 1.f GDPR), we use content or service offers from third parties within our website in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content").

This always presupposes that the third party providers of this content perceive the IP address of the users, since without the IP address they would not be able to send the content to their browser. The IP address is therefore required for displaying this content. We make every effort to use only those contents whose respective providers use the IP address only for the provision of the contents. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. “Pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may include technical information about the browser and operating system, referring websites, visiting time and other information about the use of our online offer, and be linked to such information from other sources.


Social media and social plugins

We maintain online presences within social networks and platforms in order to communicate with active customers, interested parties and users and to inform them on our services. When accessing the respective networks and platforms, the terms and conditions and the data processing guidelines of their respective operators apply.

Unless otherwise stated in our privacy statement, we process the data of users who communicate with us within social networks and platforms, e.g. write articles on our websites or send us messages.

Usually we offer links to our other presences on our website. We recommend that you observe the relevant privacy statements of the platforms and consult them.


Link to Facebook

We maintain a company page (fanpage) on Facebook, Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA, to communicate with active customers, interested parties and users and to inform them about our services.

You can reach our Facebook page from our website by redirection. However, it is made clear that we do not use a social plugin from Facebook on our website. Accordingly, no user data are transmitted to the Facebook servers when you visit our website. Only when the user is linked to the pages of Facebook, the data will be forwarded to their server. When you visit our site on Facebook, Facebook's terms and conditions and data processing rules apply. Unless otherwise stated in our privacy statement, we process the data of users who communicate with us within Facebook, e.g. write articles on our Facebook page or send us messages. Facebook is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).

For more information about privacy on Facebook, click here: https://www.facebook.com/about/privacy/.


Xing

Functions and contents of the Xing service provided by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany, may be integrated into our online offer. This may include, for example, content such as images, videos or texts and buttons with which users can express their appreciation of the content, subscribe to the authors of the content or our contributions. If users are members of the Xing platform, Xing may assign the request of the above contents and functions to the profiles of the users there. Xing’s privacy statement: https://www.xing.com/app/share?op=data_protection.


LinkedIn

Functions and contents of the LinkedIn service, provided by LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland, may be integrated into our online offer. This may include, for example, content such as images, videos or texts and buttons with which users can express their appreciation of the content, subscribe to the authors of the content or our contributions. If users are members of the LinkedIn platform, LinkedIn may assign the request of the above contents and functions to the profiles of the users there. LinkedIn’s privacy statement: https://www.linkedin.com/legal/privacy-policy. LinkedIn is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active. Privacy statement: https://www.linkedin.com/legal/privacy-policy, Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.


google+

This website uses social network features (e.g. plugins) and content  of Google+, provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Legal basis for the use of this service is the protection of our legitimate interests in the analysis, optimization and an economic and operation of our website pursuant to Art. 6 para. 1 cl. 1.f GDPR).

The use of this service may include, for example, content such as images, videos or texts and buttons with which users can express their appreciation of the content, subscribe to the authors of the content or our contributions or share them.

When a user accesses a feature on our website that contains such a plugin, his or her device will establishe a direct connection to Google's servers. The content of the plugin is transmitted by Google directly to the user's device and integrated into the online offer. The processed data can be used to create user profiles. We therefore have no influence on the amount of data Google collects with the help of this plugin and can therefore only inform users according to our level of knowledge. If users are members of the Google platform, Google may assign the request of the above contents and functions to the profiles of the users there. If the users are not members of Google, this is not possible. Nevertheless, a connection to the Google server will then established and at least data such as IP address, access and browser data of the user will be transferred. The data are usually processed on servers in the USA.

Google is certified under the Privacy Shield Agreement and thus has committed to comply with European data protection law: www.privacyshield.gov/participant.

To view Google’s privacy statement, click here: https://policies.google.com/privacy?hl=de.
You may configure your advertisement settings here: https://adssettings.google.com/authenticated.


 

 

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